A personal view of the work
Find assignments, saved drafts, reviews, expiry attention and receiving actions through Home and My actions.
OFFSHORE OPERATIONS. CONNECTED.
Every team.
Every shift.
One Wavelink.
Equipment, people and the work between them.
Bring your vessel and shore operations into one workspace—from mobilisation to the next handover.
SHORE TO VESSELKeep equipment and records connected.
SHIFT TO SHIFTCarry the work and context forward.
YOUR OPERATIONHosted access or a local hub.
THE WHOLE PLATFORM
One workspace.
Every part of the operation.
Start with the equipment. Follow the work, the people and the records around it. Explore the capabilities your teams use every day.
INVENTORY, ASSETS & LOGISTICS
Follow the equipment.
Keep its story.
From shore preparation to final placement on board, keep an item’s identity, supporting records and recorded movements together.
- Inventory & boxesEquipment, consumables, quantities, locations and nested box contents.
- QR stock verificationPrint or scan item QR codes and record checks against a defined stock scope.
- Manifests & receivingPrepare shipments, record dispatch, confirm receipt and place equipment.
- Connected asset recordsFind maintenance, certificates and movement history around the same equipment.
Inventory & logisticsSAMPLE RECORDS
Wavelink / Survey mobilisation
MANIFEST MF-012Receiving
Survey mobilisation
Shore baseNorthstar
ITEM / IDENTITY
LOCATION
STATUS
Hydraulic power unitWL-0048 · Serial HPU-048
Equipment bay
Placed
Survey spares boxBX-007 · 4 contents
Receiving area
To place
Connector sealsST-009 · Consumables
Workshop shelf B
Low stock
Recorded locations and custody history stay with the equipment.
MAINTENANCE, CERTIFICATES & FAULTS
See what needs attention.
Record what was done.
Bring planned work, supporting evidence, certificate dates and fault follow-up into the equipment’s operational context.
- Maintenance cycles & work ordersPlan recurring work, assign responsibilities and record the work and evidence.
- Certificate registerBrowse certificate files, equipment links and expiry information.
- Fault reportsReport an issue, assign follow-up, record progress and request closure.
- Review & traceabilityKeep recorded workers, reviews and supporting files with the work.
Equipment readinessSAMPLE RECORDS
Wavelink / Hydraulic power unit · WL-0048
EQUIPMENT WL-0048Review due
Hydraulic power unit
Recurring inspection
ScheduledWork order MR-028 · Assigned to Alex
Certificate file
To reviewEquipment link and expiry date
Fault FR-006
In reviewProgress recorded · Closure requested
Work records, files and follow-up in one equipment context.
A clear record supports the team’s readiness review.
TASKS, LOGBOOKS, FLEET & CALENDAR
Give the day’s work
a shared home.
Make responsibilities clear, capture the details of the operation and keep vessels, bases and important dates in view.
- General tasksAssign operational work, attach relevant checks and follow completion and review.
- Configurable logbooksBuild structured logs, including multiple tabs and the fields your team needs.
- Fleet & sitesWork with vessels, bases, manifests, receiving and connected equipment records.
- Calendar & planningKeep operational dates, work and department responsibilities in context.
Daily operationsSAMPLE RECORDS
Wavelink / Northstar · Survey department
VESSEL LOG / NORTHSTARCurrent shift
The detail behind the day
TIME
ACTIVITY
AUTHOR
06:00
Shift briefingSurvey + Deck
Alex
08:15
Equipment receivedManifest MF-012
Maya
17:30
Handover preparedSurvey department
Alex
Assigned tasksInspection · Stock check
Project calendarDates and responsibilities
Named authors and structured records carry the day’s context forward.
CHECKLISTS, TOOLBOX TALKS & HSE / QSHE
Prepare together.
Keep the evidence.
Bring checks, briefings, participation and follow-up into the same workspace as the daily job.
- Checklist buildersCreate reusable checks with sections, stages, evidence and review responsibilities.
- Toolbox talksUse structured briefing forms, understanding questions and multiple participants.
- QR document signingInvite people to an exact toolbox talk or published handover, with controlled guest access.
- HSE / QSHERecord safety and quality issues, assign follow-up and review requested closure.
Pre-operation briefingSAMPLE RECORDS
Wavelink / Survey + Deck teams
TOOLBOX TALK TT-019Acknowledgements
Pre-operation briefing
Topics discussedLaunch preparation and deck coordination
Understanding reviewedQuestions and declaration recorded
AM
Alex MorganNamed member
SignedMC
Maya ColeNamed member
SignedSignatures belong to the wording and revision that each person acknowledged.
HANDOVERS, PROFILES & PERSONAL ACTIONS
A better start
for the next shift.
Keep department handovers, assigned work and the people behind it connected—across daily shifts and hitch changes.
- Daily & hitch handoversUse configured shifts, continue saved drafts and publish for acknowledgement.
- My actions & global searchFind authorised records and see your current assignments, reviews and attention items.
- Profiles, Team & badgesShow member profiles and visible contribution recognition within the company.
- Optional email alertsOpt in to selected categories and quiet hours on a configured company service.
Shift continuitySAMPLE RECORDS
Wavelink / Survey · Day to night
DAILY HANDOVER / SURVEYPublished
Ready for the next shift
OUTGOINGDay shift · Alex06:00–18:00
INCOMINGNight shift · Jamie18:00–06:00
Carry forward
Survey spares received. Final placement of BX-007 remains open for the next shift.
JB
Jamie Brooks
RecordedIncoming shift acknowledgement
Contribution badges recognise participation; they do not grant operational authority.
ORIGINAL FILES, SOURCES & BUILDERS
Start with the documents
you already use.
Turn supported documents into editable proposals for inventory lists, checks, toolbox forms and logbook layouts.
- Document importsRead PDF, Word, Excel, CSV, text and supported scans, then review the proposal.
- Excel worksheet recognitionIdentify visible sheets separately and select the one you want to import.
- Original FilesOrganise uploaded originals in folders with revision history and usage links.
- Source-linked recordsLink an exact original-file revision to supported checklist and maintenance templates.
Document import reviewSAMPLE RECORDS
Wavelink / Mobilisation.xlsx · Sample workbook
IMPORT A DOCUMENTReview proposal
Mobilisation.xlsx
Visible worksheets are recognised separately.
Survey equipment24 source rows · Inventory
SelectedDeck consumables18 source rows · Inventory
Separate sheetShift log layout12 source rows · Logbook
Separate sheetChoose one sheet, map columns, edit and confirm the result.
Review wording, fields and quantities before saving a separate draft or list.
MEMBERSHIP, ACCESS & ACCOUNT SECURITY
Connect the team.
Define the access.
Give people a company workspace with named accounts, clear departments and access matched to their responsibilities.
- Invitations & access profilesInvite an exact mailbox with a department, job role and reviewed permissions.
- Company sign-inUse a User ID or the exact verified membership email in the selected company service.
- Two-step verification & sessionsEnrol an authenticator, keep recovery codes and review or revoke your own sessions.
- Backup, export & importUse project data tools and select supported records for transfer or backup.
Company accessSAMPLE RECORDS
Wavelink / Aster Marine · Fictional company
INVITATION & ACCESSReviewed scope
The right access for the role
COMPANYAster Marine
DEPARTMENTSurvey
JOB ROLESurvey Tech
ACCESS PROFILEReviewed permissions
Exact mailbox verificationMembership in the selected company
Account & securityAuthenticator · Recovery codes · Sessions
A job title or contribution badge does not grant additional access.
Security controls are configured in the application and commissioned for each deployment.
Interactive product overview with fictional records. See the application (opens in a new tab)
Explore all 18 capability areas
Inventory & assetsEquipment, consumables, locations, quantities and movement history.Boxes & stock verificationNested contents, QR identification and reviewed stock checks.Manifests & receivingShipment preparation, transit, receipt and final placement.MaintenanceRecurring cycles, assigned work orders and completion evidence.CertificatesEquipment-linked documents, expiry dates and attention items.Fault reportsReport, assign, progress, request closure and review.TasksGeneral operational work, ownership, evidence and review.LogbooksConfigurable fields, multiple tabs and record exports.Fleet & calendarVessels, bases, site context and important dates.ChecklistsReusable definitions, sections, stages and review.Toolbox talksStructured briefings, understanding and multiple signatories.HSE / QSHESafety and quality reporting with follow-up and closure review.QR invitationsControlled access to one toolbox talk or published handover.Daily & hitch handoversShifts, saved drafts, revisions and acknowledgements.Profiles & TeamMember profiles, authorised updates and contribution badges.Search & My actionsAuthorised search, personal attention and optional email alerts.Original Files & importsFolders, exact revisions and reviewed document proposals.Administration & dataInvitations, permissions, security, backup and transfers.
THE CONNECTIONS MAKE THE DIFFERENCE
The equipment moves.
The context stays.
A mobilisation connects logistics, technicians, vessel crews and supervisors. Wavelink keeps the records around that work together.
- 01
Prepare on shore
Organise equipment and boxes. Review supporting maintenance and certificate records.
Inventory · Certificates - 02
Dispatch & receive
Create the manifest, follow transit and record receipt and final placement on board.
Manifests · Receiving - 03
Work together
Assign the work, complete checks and brief the team. Keep evidence with the right record.
Tasks · Checks · Toolbox talks - 04
Carry it forward
Record the activity, follow open issues and give the next shift a clear handover.
Logs · Faults · Handovers
YOUR DOCUMENTS. A BETTER STARTING POINT.
Less rebuilding.
More getting started.
Start from the forms and spreadsheets your team already uses. Wavelink extracts supported documents into proposals you can map, edit and review.
PDFWordExcelCSV / TSVTextScans & images
- Recognise separate Excel sheets. Keep equipment, consumables and log layouts distinct.
- Review before creating. Correct fields, quantities and wording, then confirm the intended draft or list.
- Keep the source connection. Record the source filename and selected worksheet; upload the original separately when needed.
Mobilisation.xlsxOne workbook. Different purposes.
EXAMPLESurvey equipment24 rows · Inventory proposal
1Deck consumables18 rows · Separate inventory
2Shift log layout12 rows · Logbook definition
3- 01Choose the sheet
- 02Map & edit
- 03Review & confirm
Import one selected sheet at a time. Save a separate draft or list after review.
Extraction depends on document structure and scan quality. OCR must be configured for scanned files. Importing creates reviewed definitions or lists; it does not recreate signatures or publish records automatically.
BUILT AROUND THE PEOPLE DOING THE WORK
Clear responsibilities.
A connected team.
Give each person a useful starting point, with their work, their actions and access appropriate to their role.
People and contributions in view
Member profiles, authorised Team updates and selectable contribution badges make the people behind the work visible.
Alerts on your terms
Optional company email summaries support selected categories and quiet hours. Email starts off for each user.
A WORKSPACE THAT FITS YOUR COMPANY
Connect with confidence.
Set up with purpose.
Plan the deployment around your network, departments, access responsibilities and data requirements.
PEOPLE, ACCESS & ACCOUNT SECURITY
Named people.
Defined permissions.
- Controlled company membershipInvite an exact email with a department, role and reviewed access profile.
- Authenticator two-step verificationMember enrolment, one-time recovery codes and active-session review.
- Access follows responsibilityModule permissions and current scope also govern search and personal actions.
- Data & record continuityOriginal-file revisions, record history and backup, export and import tools.
Verified email sign-in is supported within the selected company service. Availability and configuration are confirmed for your deployment.
HOSTED WORKSPACE
Connect across locations.
Give authorised vessel, shore and management teams browser access to a hosted company service.
Requires a connection to the hosted service.LOCAL WINDOWS HUB
Keep the workspace on board.
Serve phones, tablets and laptops over the vessel or site network, without internet for that local workspace.
Devices must remain connected to the local hub.Hosted and local are separate deployment choices. Discuss connectivity, HTTPS, mail delivery and recovery requirements during setup.
THE NEXT CHAPTER · PLANNED HR PACKAGES
More support for the people
behind every operation.
We are planning separate, optional packages for crew coordination, time reporting, travel expenses and personnel readiness. Explore the proposed scope and help shape what comes next.
Planned package
Crew & Rotations
See who is on the vessel, who is ashore and who joins next. Plan the next rotation with a shared view of people and assignments.
- Vessel rosters, joiners, leavers and relief crews.
- Future rotations, availability and leave calendars.
- Planned and confirmed crew changes, with joining instructions.
ILLUSTRATIVE CONCEPT · FICTIONAL DATA
The next crew change, in view.
On boardAlex MorganNorthstar · SurveyCurrent assignment
AshoreMaya ColeSurvey · Relief crewAvailability to confirm
Joining nextJordan ReedNorthstar · SurveyPlanned joining · 12 Nov
12NOV
Prepare the relief crew
Joining details, availability and outstanding preparation in one view.
A proposed personnel rotation view, separate from current department handover shifts.
Planned package
Timesheets & Approvals
Bring offshore, travel and project time into one review workflow.
Explore planned scope
- Time entries by person, vessel and project.
- Configurable work, travel, training and standby categories.
- Submission, supervisor approval and returned corrections.
- Approved-period summaries and exports for finance.
Planned package
Travel & Expenses
Keep crew journeys, receipts and expense reports connected to each assignment.
Explore planned scope
- Joining itineraries and crew travel details.
- Receipts, expense categories and recorded currencies.
- Claim review and recorded reimbursement status.
- Vessel/project allocation and finance exports.
Planned package
People & Readiness
Help coordinators prepare the right people for the next assignment.
Explore planned scope
- Personnel roles, skills and training records.
- Certificate validity and renewal reminders.
- Onboarding and assignment preparation checklists.
- Missing-document follow-up and a human readiness review.
A PRACTICAL STARTING POINT
Your questions.
Clear answers.
Explore the demo, then talk through the workflows and setup your company needs.
Talk to AJ Offshore SolutionsWhat can Wavelink bring together?
Inventory, boxes, manifests and receiving; maintenance, certificates and faults; tasks, logs and calendar; checklists, toolbox talks and HSE / QSHE; daily and hitch handovers; profiles, Team, Original Files and company access. The walkthrough can focus on the workflows your operation needs.
Can we import our current Word, PDF and Excel documents?
Supported files can be extracted into editable proposals for inventory, checklist and routine definitions, toolbox forms or logbook layouts. Visible Excel worksheets and tables are named separately. Choose one, map or edit the contents, then review and confirm a separate draft or list. Extraction does not decipher every layout; scanned files need clear originals and configured OCR. Existing publications, signatures and operational records are not inferred from the source.
How does QR signing work?
An authorised organiser can issue a short-lived QR or link to one saved toolbox talk or one exact published handover. Named members sign with their own identity; temporary visitors can participate when explicitly permitted. Saved names, acknowledgement wording, timestamps and optional drawn signatures stay with that revision. Visitor identity is self-declared, and signing does not grant access to the rest of the company workspace. QR signing requires HTTPS and a connection to the service.
Can we work without internet on a vessel?
A local Windows hub can serve phones, tablets and laptops on the vessel network without an internet connection for that workspace. Those devices still need a connection to the hub. Hosted access requires a connection to the hosted service. Automatic synchronisation between separate local and hosted installations is not part of this offer.
Does Wavelink support company email and two-step verification?
The current application supports sign-in with an exact verified membership email inside the selected company service, alongside User ID sign-in. Members can enrol authenticator-based two-step verification, keep recovery codes and review or revoke their sessions. Invitations, mail delivery and deployment controls need company setup. Public email-based company discovery and enterprise SSO are separate requirements.
What do profiles, points and badges mean?
Company member profiles and authorised Team updates help make contributions visible. Qualifying recorded work can earn contribution points and unlock badge choices. Badges are recognition only: they are not qualifications and never grant permissions, competency or approval authority.
Are the HR packages available now?
The HR packages shown here are planned additions. Their scope, release dates and commercial terms have not yet been confirmed. Current department handover shifts support daily operational continuity; personnel rotations, timesheets and expense claims are separate proposed packages. Contact us to discuss priorities for your company.
How do we discuss deployment and pricing?
Tell us about your vessels or sites, departments, team size and the records you need to manage. We will walk through the relevant modules and discuss local or hosted setup, access, backup, availability and commercial scope. The public demo uses demonstration data; use fictional information when exploring it.
LET’S LOOK AT YOUR OPERATION
Bring the work together.
Start with a walkthrough.
Tell us about your vessels, departments and daily workflows. We’ll explore how Wavelink can fit your operation.
Use fictional data when exploring the public demo.